Sailing Committee

The Sailing Committee are responsible to manage the day to day operations of the club. The Sailing Committee consists of the elected Rear Commodore (Sailing), Rear Commodore (Administration) and Treasurer plus a range of roles determined by the jobs that need to be done and the skills of the volunteers available.

Marketing and Comms Officer
Lead, follow or get out of the way!

I have been a member of PYC since 2008 and started sailing a few years before that, initially participating in my work sailing club's annual regattas which used Sunsail boats. That gave me the sailing bug and I was introduced to PYC by a diving friend who told me "it's as cheap as chips!". I have progressed with the club to Yachtmaster Coastal and am now a club coastal skipper.

Role and Responsibilities

  1. Organises publicity to attract new members.
  2. Makes contact with & issue club literature to all potential new club members.
  3. Assists all potential new club members in experiencing first sail on a club boat.
  4. Ensures adequate supply of club information / membership forms on all club boats.
  5. Develops new ways for the club to continue to attract new members & retain its existing membership
  6. Maintains and develops the club's public web site and social media presence
  7. Maintains email communications lists for potential, current and lapsed club members
  8. Uses the above channels to disseminate club and marketing communications
  9. Publishes the club newsletter Mainsheet.
SC Secretary

I started sailing as a novice in about 2004, and joined PYC shortly after that. Using the training opportunities offered by the Club, I have progressed through the various qualification levels to Yachtmaster-Offshore and Club Offshore Skipper.

Role and Responsibilities

I have been Secretary of the Sailing Committee since 2014, where I am responsible for administration of the SC’s business: organising meetings, keeping records of decisions, and communicating these within the Club.

Rear Commodore (Admin)

I was first cast adrift in a small rowing boat in the North Sea in the 1950s; during the 1960s I moved onto dinghy sailing on the River Deben. I joined the Royal Navy in 1968 and continued to enjoy sailing, gaining a day skipper ticket in a 42' Morgan Giles yacht.  My nautical activities now focus on leisure sailing, primarily in PYC, and I qualified as a Yachtmaster Offshore in 2016

Role and Responsibilities

Responsible to the Rear Commodore (Sailing) for the efficient administration of the Club’s day-to-day operations.

Rear Commodore (Sailing)

I have been a member of Phoenix for over 15 years, I am an offshore skipper and Yachtmaster Instructor (helping run the clubs RYA and YM courses), I have been active in club cruising, training and racing – where I have completed over 30 RORC Offshore races including 3 Fastnet Races.

Role and Responsibilities

Chairman of the Sailing Committee, equivalent to the clubs Managing Director, responsible for achieving SC objectives and managing our sailing programme, our boats and sailing activities.

Treasurer

Role and Responsibilities

  1. Causes such books of account to be kept as are necessary to give a true and accurate view of the state of finances of the Club and in accordance with the requirements of the Companies Act.
  2. Administers such insurance policy or policies as may be needed to fully protect the interests of the Club, its assets, Officers and members.
  3. Prepares the annual budget for ratification by the Sailing Committee and Management Committee.
  4. Operates the Club bank accounts.
  5. Monitors the financial progress of the Club throughout the year.
  6. Administers the Subscription Discount Scheme and keeps a register of all subscribers, and those wishing to be repaid.
Bosun (Spellbinder)

Role and Responsibilities

  1. Organises the keeping of Spellbinder and her equipment in a safe and seaworthy condition as defined by the Sailing Committee and any current legislation and rules.
  2. By using the resources and skills of all members, manages the maintenance during the winter turnaround. Includes the recruitment of help and procurement of equipment and spares.
  3. Carries the authority of Sailing Committee to purchase replacement equipment/parts and to organise and approve any repairs, subject to discussion with the Treasurer for major expenditure.
  4. Any repairs which will be the subject of an insurance claim shall be approved first by the Treasurer, or in his/her absence by any other elected officer. In such cases, it is also advisable to obtain the approval of the Insurers.
Bosun (Quartette)

This is my 30th season cruising on sailing yachts and I have cruised the South and East coasts of the UK, Belgium, France, The Netherlands and the Baltic.  I have also enjoyed warmer cruising in the Mediterranean, Canaries, and Caribbean.  I am qualified to RYA Yachtmaster Offshore level and have done the theory for Ocean too, but so far have not made Ocean passages.  Having shared ownership of two yachts before moving to the South coast and joining PYC in 2008, I was quickly identified as a potential bosun, a role I have fulfilled ever since on Firebird and Quartette.

Role and Responsibilities

  1. Organises the keeping of Quartette and her equipment in a safe and seaworthy condition as defined by the Sailing Committee and any current legislation and rules.
  2. By using the resources and skills of all members, manages the maintenance during the winter turnaround. Includes the recruitment of help and procurement of equipment and spares.
  3. Carries the authority of Sailing Committee to purchase replacement equipment/parts and to organise and approve any repairs, subject to discussion with the Treasurer for major expenditure.
  4. Any repairs which will be the subject of an insurance claim shall be approved first by the Treasurer, or in his/her absence by any other elected officer. In such cases, it is also advisable to obtain the approval of the Insurers.
Bookings Officer

Role and Responsibilities

  1. Operates the booking system.
  2. Ensures that all members have a fair and equitable chance of securing bookings making no distinction between subscribers to the Subscription Discount Scheme and other members.
  3. Provides booking status information to the Sailing Committee.
Membership Secretary

Role and Responsibilities

  1. Keeps register of all members & their contact details.
  2. Keeps list of members wishing to join, where numbers exceed limits
  3. Acts as central point of contact for all potential new members to the club.
  4. Makes contact with & issue club literature to all potential new club members.
  5. Assists all potential new club members in experiencing first sail on a club boat.
  6. Presents potential new club members for election to the club at Sailing committee meetings.
  7. Continues to act as point of contact for all members new to the club (eg assisting them in getting to know the club & its members, and their second sail on a club boat).
Skipper & Training Officer

Role and Responsibilities

To implement the Club’s Training policy, including:

  • Arranging shorebased and practical courses according to demand and in accordance with the general principles of the RYA Cruising Scheme or its successor(s).
  • recommending the appointment of Club Designated Skippers to the Sailing Committee.
  • recommending to the Sailing Committee limited-term extensions of the Sailing areas of Club Designated Skippers
Racing Officer

I have been a member of PYC since 2011.  I am an Offshore skipper and primarily active in racing, although I can be persuaded to cruise back from a race destination.  I have completed numerous RORC offshore races and 2 Fastnet campaigns.

Role and Responsibilities

I am the club Race Officer, responsible for completing all the race administration, entering races and organising crews.

Safety Officer

Role and Responsibilities

  1. Works with Bosun(s) to ensure that boats adhere to stated safety requirements.
  2. Presents incident forms to Sailing Committee.
  3. Manages clubs safety procedures - safety briefing / equipment checklists, temporary membership forms, shore contact lists.