Sailing Committee

The Sailing Committee are responsible to manage the day to day operations of the club. The Sailing Committee consists of the elected Rear Commodore (Sailing), Rear Commodore (Administration) and Treasurer plus a range of roles determined by the jobs that need to be done and the skills of the volunteers available.

Rear Commodore (Sailing)

Trevor Nicholls

I have been a member of Phoenix for over 15 years, I am an offshore skipper and Yachtmaster Instructor (helping run the clubs RYA and YM courses), I have been active in club cruising, training and racing – where I have completed over 30 RORC Offshore races including 3 Fastnet Races.

Role and Responsibilities

Chairman of the Sailing Committee, equivalent to the clubs Managing Director, responsible for achieving SC objectives and managing our sailing programme, our boats and sailing activities.

Rear Commodore (Admin)

Robert Lewcock

I was first cast adrift in a small rowing boat in the North Sea in the 1950s; during the 1960s I moved onto dinghy sailing on the River Deben. I joined the Royal Navy in 1968 and continued to enjoy sailing, gaining a day skipper ticket in a 42' Morgan Giles yacht.  My nautical activities now focus on leisure sailing, primarily in PYC, and I qualified as a Yachtmaster Offshore in 2016

Role and Responsibilities

Responsible to the Rear Commodore (Sailing) for the efficient administration of the Club’s day-to-day operations.

Treasurer

Debbie Roberts

Role and Responsibilities

  1. Causes such books of account to be kept as are necessary to give a true and accurate view of the state of finances of the Club and in accordance with the requirements of the Companies Act.
  2. Administers such insurance policy or policies as may be needed to fully protect the interests of the Club, its assets, Officers and members.
  3. Prepares the annual budget for ratification by the Sailing Committee and Management Committee.
  4. Operates the Club bank accounts.
  5. Monitors the financial progress of the Club throughout the year.
  6. Administers the Subscription Discount Scheme and keeps a register of all subscribers, and those wishing to be repaid.

Bosun (RelaX)

Richard Ash

This is my 30th season cruising on sailing yachts and I have cruised the South and East coasts of the UK, Belgium, France, The Netherlands and the Baltic.  I have also enjoyed warmer cruising in the Mediterranean, Canaries, and Caribbean.  I am qualified to RYA Yachtmaster Offshore level and have done the theory for Ocean too, but so far have not made Ocean passages.  Having shared ownership of two yachts before moving to the South coast and joining PYC in 2008, I was quickly identified as a potential bosun, a role I have fulfilled ever since on Firebird, Quartette and Spellbinder. When we get the new boat I will look after that as well.

Role summary:
To coordinate the maintenance of our new boat, once we have found her, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

 

Bosun (Quartette)

Ray Allenby

Sailing experience / Comp crew / Doing my Day skipper theory and practical this year, had my first race this year in the Cowes to St Marlo race and loved that side of it so hoping to do a lot more next year

Role summary:
To coordinate the maintenance of Spellbinder, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption as possible to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

 

Bookings Officer

Tom Lynch

Role and Responsibilities

  1. Operates the booking system.
  2. Ensures that all members have a fair and equitable chance of securing bookings making no distinction between subscribers to the Subscription Discount Scheme and other members.
  3. Provides booking status information to the Sailing Committee.

Membership Secretary

Hazel Wilcox

Role and Responsibilities

  1. Keeps register of all members & their contact details.
  2. Keeps list of members wishing to join, where numbers exceed limits
  3. Acts as central point of contact for all potential new members to the club.
  4. Makes contact with & issue club literature to all potential new club members.
  5. Assists all potential new club members in experiencing first sail on a club boat.
  6. Presents potential new club members for election to the club at Sailing committee meetings.
  7. Continues to act as point of contact for all members new to the club (eg assisting them in getting to know the club & its members, and their second sail on a club boat).

Skipper & Training Officer

Laurent Morlet

Role summary:

To coordinate the approval, monitoring and development of club skippers and to develop and promote the club’s training programme, working with the club’s RYA Training Principal and club instructors.

Responsible to:

Rear Commodore - Sailing and PYC’s RYA Training Principal for all RYA courses.

Role detail:

  1. To maintain, develop and promote the PYC Skipper Manual.
  2. To manage the process of club skipper approval and upgrade.
  3. To maintain a record of sailing qualifications for all club skippers.
  4. To maintain an up to date record of club skipper First Aid qualifications and monitor their currency, sending out reminders prior to expiry and agreeing remedial actions where appropriate. Advising the Sailing Committee of any suspension to skipper status as a result of this.
  5. To work with the Rear Commodore – Admin to review Incident Reports as required and to put in place remedial actions where appropriate.
  6. To develop the annual Training programme, in liaison with club instructors and the RYA Training Principal.
  7. To assist the RYA Training Principal with annual inspections.

Racing Officer

Chris Maughan

I have been a member of PYC since 2011.  I am an Offshore skipper and primarily active in racing, although I can be persuaded to cruise back from a race destination.  I have completed numerous RORC offshore races and 2 Fastnet campaigns.

Role summary:

To promote and develop racing within the club.

Responsible to:

Rear Commodore - Sailing

Role detail:

  1. To develop and promote an annual race programme.
  2. To manage the completion and submission of the annual RORC/ISAF Safety Checklist – working with, and involving, the club Safety Officer
  3. To identify suitable skippers and crew and manage all entries into selected RORC races.
  4. To identify suitable skippers and crew for RTI race and assist skipper with completing the entry.
  5. To ensure that any boat that requires it is correctly IRC rated, including annual renewals, working with and involving, the appropriate boat Bosun.
  6. To ensure all entry and safety criteria have been met for any boat entry, including skipper and crew training and qualifications.
  7. To work with the Rear Commodore – Admin when reviewing Incident Reports as a result of racing and to put in place remedial actions where appropriate.

Safety Officer

Brad Eaton

Role summary:

To promote the safe operation of sailing activities by developing and maintaining appropriate safety frameworks within the club.

Responsible to:

Rear Commodore - Sailing

Role detail:

  1. To develop, maintain and promote PYC safety guidelines and procedures.
  2. To keep up to date with RNLI, RYA and RORC/ISAF safety matters and advise Sailing Committee as appropriate.
  3. To work with the bosuns to ensure that safety equipment on PYC boats conforms with the requirements of the Club, is operational and ‘in-date’, and to maintain the safety equipment record.
  4. To work with the club RYA Training Principal and the Racing Officer to ensure the correct safety equipment is on board to meet RYA and RORC/ISAF criteria and is operational and ‘in-date’.
  5. To be a named contact on the club’s CG66 entries for our boats and be aware of the requirements should an incident take place.
  6. As such a designated contact, to receive from the skipper and log the ‘Notification of Crew and Contact Details’ (‘Next of Kin’ form) for each passage undertaken by a PYC boat.
  7. To work with the Rear Commodores as required when reviewing Incident Reports and to put in place remedial actions where appropriate.

Marketing and Comms Officer

Key Skills

Business Development
80%
Risk Management
90%
Social Media
80%
Web Site / Wordpress Development
70%
Tact and Diplomacy
10%

Steve Greenham

The Perfect is the enemy of the Good

I have been a member of PYC since 2008 and started sailing a few years before that, initially participating in my work sailing club's annual regattas which used Sunsail boats. That gave me the sailing bug and I was introduced to PYC by a diving friend who told me "it's as cheap as chips!". I have progressed with the club to Yachtmaster Coastal and am now a club coastal skipper.

Role and Responsibilities

  1. Organises publicity to attract new members.
  2. Makes contact with & issue club literature to all potential new club members.
  3. Assists all potential new club members in experiencing first sail on a club boat.
  4. Ensures adequate supply of club information / membership forms on all club boats.
  5. Develops new ways for the club to continue to attract new members & retain its existing membership
  6. Maintains and develops the club's public web site and social media presence
  7. Maintains email communications lists for potential, current and lapsed club members
  8. Uses the above channels to disseminate club and marketing communications
  9. Publishes the club newsletter Mainsheet.

Track Record

I took on the role of Marketing and Communications Officer in March 2017 when the previous Communications Officer stepped down. The expanded role gave me responsibility for maintaining communications with existing members while also reaching out to potential members to bring in the new blood we need to keep the club active and healthy.

My approach to Communications has been to establish a mailing list capability that I use to send regular news updates to members, as well as ad hoc announcements when required. I also have a mailing list for people who have expressed an interest in the club and another for former members who wish to stay in touch. These are all subscription based, enabling people to opt in and out and set their Communications preferences.

I have also moved the club web site onto the WordPress blogging platform which makes it much quicker and easier to publish sailing reports and other news articles of interest to both existing and non-members. The mailing lists and web site are complementary to each other since links to new web articles can provided in news emails and the level of interest tracked.

I have established a members only Facebook group, which is becoming increasingly used to share photos and short news updates from members while on trips. There is also a Members only area of the web site used to share confidential information, such as members' contact list and skipper's forms - as well as the all important bookings calendar.

External social media channels include a Facebook page and Twitter feed, each of which has around 250 followers. I use these channels to bring the club to potential members' attention and manage the resulting enquiries; providing more information about the club, arranging introductory sails and facilitating membership applications. This process resulted in more than 20 new members in 2017.

In 2018 my intention is to more actively target members who are able to sail during the week, when our boats are currently less in demand, while tracking the satisfaction and engagement of existing members to ensure their sailing needs are also met. This should ensure we retain our existing members while recruiting the appropriate balance of new members.

Cruising Officer

Judith Hankey

Role summary:

To promote and develop cruising within the club.

Responsible to:

Rear Commodore - Sailing

Role detail:

  1. To develop an annual cruising programme, seeking the views of and input from other members.
  2. To identify skipper and crew requirements, and any other limiting factors, for any passages.
  3. To work with the MarComms Officer promoting cruise options and plans to members.
  4. To work with the Bookings Officer and develop an appropriate timescale and process for bookings, that ensures fairness to all members.
  5. To identify chart, pilot and any other material needs for all passages and the effect on sailing fee supplements.
  6. To work with the Bosun of the boat in use to ensure that the boat is suitable for the cruising area and passages, including any legal or special requirements.
  7. To work with other members of the sailing committee in developing and achieving SC operational objectives.