Sailing Committee

The Sailing Committee are responsible to manage the day to day operations of the club. The Sailing Committee consists of the elected Rear Commodore (Sailing), Rear Commodore (Administration) and Treasurer plus a range of roles determined by the jobs that need to be done and the skills of the volunteers available.

Rear Commodore (Sailing)

Trevor Nicholls

I have been a member of Phoenix for over 15 years, I am an offshore skipper and Yachtmaster Instructor (helping run the clubs RYA and YM courses), I have been active in club cruising, training and racing – where I have completed over 30 RORC Offshore races including 3 Fastnet Races.

Role and Responsibilities

Chairman of the Sailing Committee, equivalent to the clubs Managing Director, responsible for achieving SC objectives and managing our sailing programme, our boats and sailing activities.

Rear Commodore (Admin)

Robert Lewcock

I was first cast adrift in a small rowing boat in the North Sea in the 1950s; during the 1960s I moved onto dinghy sailing on the River Deben. I joined the Royal Navy in 1968 and continued to enjoy sailing, gaining a day skipper ticket in a 42' Morgan Giles yacht.  My nautical activities now focus on leisure sailing, primarily in PYC, and I qualified as a Yachtmaster Offshore in 2016

Role and Responsibilities

Responsible to the Rear Commodore (Sailing) for the efficient administration of the Club’s day-to-day operations.

Treasurer

Debbie Roberts

Role and Responsibilities

  1. Causes such books of account to be kept as are necessary to give a true and accurate view of the state of finances of the Club and in accordance with the requirements of the Companies Act.
  2. Administers such insurance policy or policies as may be needed to fully protect the interests of the Club, its assets, Officers and members.
  3. Prepares the annual budget for ratification by the Sailing Committee and Management Committee.
  4. Operates the Club bank accounts.
  5. Monitors the financial progress of the Club throughout the year.
  6. Administers the Subscription Discount Scheme and keeps a register of all subscribers, and those wishing to be repaid.

Hon Secretary

John Liddy

I started sailing as a novice in about 2004, and joined PYC shortly after that. Using the training opportunities offered by the Club, I have progressed through the various qualification levels to Yachtmaster-Offshore and Club Offshore Skipper.  I joined the Sailing Committee as SC Secretary in 2014, and then moved on to the Management Committee as Company Secretary in 2017.

 

Role and Responsibilities

As Company Secretary, I am responsible for ensuring that PYC complies with the regulatory requirements for a limited company.  In parallel, I serve as Secretary to the Management Committee, which involves  organising the MC's regular meetings and the Annual General Meeting, and keeping records of the decisions made at these meetings.

Bosun (New Yacht)

Richard Ash

This is my 30th season cruising on sailing yachts and I have cruised the South and East coasts of the UK, Belgium, France, The Netherlands and the Baltic.  I have also enjoyed warmer cruising in the Mediterranean, Canaries, and Caribbean.  I am qualified to RYA Yachtmaster Offshore level and have done the theory for Ocean too, but so far have not made Ocean passages.  Having shared ownership of two yachts before moving to the South coast and joining PYC in 2008, I was quickly identified as a potential bosun, a role I have fulfilled ever since on Firebird, Quartette and now Spellbinder. When we get the new boat I will look after that as well.

Role summary:
To coordinate the maintenance of our new boat, once we have found her, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption as possible to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

 

Bosun (Quartette)

Ray Allenby

Sailing experience / Comp crew / Doing my Day skipper theory and practical this year, had my first race this year in the Cowes to St Marlo race and loved that side of it so hoping to do a lot more next year

Role summary:
To coordinate the maintenance of Spellbinder, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption as possible to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

 

Bookings Officer

Tom Lynch

Role and Responsibilities

  1. Operates the booking system.
  2. Ensures that all members have a fair and equitable chance of securing bookings making no distinction between subscribers to the Subscription Discount Scheme and other members.
  3. Provides booking status information to the Sailing Committee.

Membership Secretary

Hazel Wilcox

Role and Responsibilities

  1. Keeps register of all members & their contact details.
  2. Keeps list of members wishing to join, where numbers exceed limits
  3. Acts as central point of contact for all potential new members to the club.
  4. Makes contact with & issue club literature to all potential new club members.
  5. Assists all potential new club members in experiencing first sail on a club boat.
  6. Presents potential new club members for election to the club at Sailing committee meetings.
  7. Continues to act as point of contact for all members new to the club (eg assisting them in getting to know the club & its members, and their second sail on a club boat).

Skipper & Training Officer

Judith Hankey

Role and Responsibilities

To implement the Club’s Training policy, including:

  • Arranging shorebased and practical courses according to demand and in accordance with the general principles of the RYA Cruising Scheme or its successor(s).
  • recommending the appointment of Club Designated Skippers to the Sailing Committee.
  • recommending to the Sailing Committee limited-term extensions of the Sailing areas of Club Designated Skippers

Racing Officer

Chris Maughan

I have been a member of PYC since 2011.  I am an Offshore skipper and primarily active in racing, although I can be persuaded to cruise back from a race destination.  I have completed numerous RORC offshore races and 2 Fastnet campaigns.

Role and Responsibilities

I am the club Race Officer, responsible for completing all the race administration, entering races and organising crews.

Safety Officer

Peter Findlay

Role and Responsibilities

  1. Works with Bosun(s) to ensure that boats adhere to stated safety requirements.
  2. Presents incident forms to Sailing Committee.
  3. Manages clubs safety procedures - safety briefing / equipment checklists, temporary membership forms, shore contact lists.

 

Marketing and Comms Officer

Key Skills

Business Development
80%
Risk Management
90%
Social Media
80%
Web Site / Wordpress Development
70%
Tact and Diplomacy
10%

Steve Greenham

The Perfect is the enemy of the Good

I have been a member of PYC since 2008 and started sailing a few years before that, initially participating in my work sailing club's annual regattas which used Sunsail boats. That gave me the sailing bug and I was introduced to PYC by a diving friend who told me "it's as cheap as chips!". I have progressed with the club to Yachtmaster Coastal and am now a club coastal skipper.

Role and Responsibilities

  1. Organises publicity to attract new members.
  2. Makes contact with & issue club literature to all potential new club members.
  3. Assists all potential new club members in experiencing first sail on a club boat.
  4. Ensures adequate supply of club information / membership forms on all club boats.
  5. Develops new ways for the club to continue to attract new members & retain its existing membership
  6. Maintains and develops the club's public web site and social media presence
  7. Maintains email communications lists for potential, current and lapsed club members
  8. Uses the above channels to disseminate club and marketing communications
  9. Publishes the club newsletter Mainsheet.

Track Record

I took on the role of Marketing and Communications Officer in March 2017 when the previous Communications Officer stepped down. The expanded role gave me responsibility for maintaining communications with existing members while also reaching out to potential members to bring in the new blood we need to keep the club active and healthy.

My approach to Communications has been to establish a mailing list capability that I use to send regular news updates to members, as well as ad hoc announcements when required. I also have a mailing list for people who have expressed an interest in the club and another for former members who wish to stay in touch. These are all subscription based, enabling people to opt in and out and set their Communications preferences.

I have also moved the club web site onto the WordPress blogging platform which makes it much quicker and easier to publish sailing reports and other news articles of interest to both existing and non-members. The mailing lists and web site are complementary to each other since links to new web articles can provided in news emails and the level of interest tracked.

I have established a members only Facebook group, which is becoming increasingly used to share photos and short news updates from members while on trips. There is also a Members only area of the web site used to share confidential information, such as members' contact list and skipper's forms - as well as the all important bookings calendar.

External social media channels include a Facebook page and Twitter feed, each of which has around 250 followers. I use these channels to bring the club to potential members' attention and manage the resulting enquiries; providing more information about the club, arranging introductory sails and facilitating membership applications. This process resulted in more than 20 new members in 2017.

In 2018 my intention is to more actively target members who are able to sail during the week, when our boats are currently less in demand, while tracking the satisfaction and engagement of existing members to ensure their sailing needs are also met. This should ensure we retain our existing members while recruiting the appropriate balance of new members.